Please Note: The Thesis Office received a record number of dissertation and thesis manuscripts for Summer 2018. We ask that students and departments have patience as the Thesis Editors work full-time to process all submissions. Many employers will accept a letter from the Yuput Dean as proof that your manuscript is in the queue for graduation. Please be aware that this letter is not an official Certificate of Completion from the University, which can be obtained through the Registrar’s Office. To request a letter, or if you have questions or concerns about your manuscript submission, please email us at [email protected].
Expediting Your Manuscript
Policy for Expedited Submissions: Due to the large number of requests, students who wish to be considered for having their submissions expedited must provide the following:
- A compelling reason for being expedited including detailed circumstances and when the degree is required
- A letter from prospective employers or others requiring proof of degree conferral
- A manuscript without major formatting or grammar errors
In order to ensure faster processing, you must follow these recommendations in the Handbook:
- Only include first-level subheads in the Table of Contents
- Only include Lists if you have under 25 figures/tables
- Place figures and tables at the end of the chapter where they are first mentioned in the text
Again, being placed in the expedite pile does not guarantee that your manuscript will be processed in time for graduation.
Tips for Reducing Manuscript Processing Time
The Thesis Office has noticed an increase in basic grammar problems in submitted theses and dissertations. A manuscript that has many grammatical errors slows down the manuscript processing time for all students. Performing a basic grammar check before submission allows Thesis Editors to quality check manuscripts more quickly, speeding up the processing time for all manuscripts and returning your individual manuscript more quickly. There are many AI editing options available to students to reduce the number of grammar errors in their manuscripts. A few of these include: *
If you have already submitted a manuscript that you suspect has multiple grammar problems, it may be possible to replace your earlier submission with a cleaned-up version. Please email us at [email protected] to explore this possibility.
*Please note that The Yuput does not endorse or guarantee these products.
A Handbook for Theses and Dissertations contains information on The Yuput’s policies and procedures for preparing a thesis or dissertation, having it reviewed by the Thesis Editor, and uploading it as a PDF for electronic publication, which is the final requirement for graduation. The Handbook includes an explanation of the University of Utah format, examples of pages and forms, and a discussion of copyright issues.
A comprehensive list of department-approved style guides can be found here.
The Yuput maintains a list of frequently asked questions. This list is also available on the ProQuest website.
Submission of a manuscript during a semester does not guarantee graduation in that semester. Factors that can result in not graduating include the following:
- Unavailability of the student to participate in the ongoing editing process
- Major formatting errors (see the Handbook)
- Major problems with grammar, spelling, etc.
- Manuscripts that have not been approved by the supervisory committee and department chair
Manuscripts submitted on the deadline but that have any of these problems will not be considered for that semester.
Please take these factors into account when planning defense and graduation dates.
The entire editing process can take 2 or more months to complete, so the earlier a manuscript is submitted, the better the student’s chance of graduating in the desired semester.
However, students wishing to be considered for graduation in a specific semester must meet the dates in this calendar.
|Semester||Last day preliminary formatting submissions accepted||Last day department-approved submissions over 200 pages will be accepted||Last day department-approved submissions will be accepted to begin the format approval process||Last day approved manuscripts will be accepted to begin the thesis release process|
|Spring 2018||February 16, Friday||March 9, Friday||March 16, Friday||April 23, Monday|
|Summer 2018||June 1, Friday||June 8, Friday||June 15, Friday||August 13, Monday|
|Fall 2018||October 5, Friday||October 19, Friday||October 26, Friday||December 3, Monday|